Excel pivot tables are very useful and powerful feature of MS Excel. They can be used to summarize, analyze, explore and present your data.In plain English, it means, you can take the sales data with columns like salesman, region and product-wise revenues and use pivot tables to quickly find out how products are performing in each region.In this tutorial, we will learn what is a pivot table and how to make a pivot table using excel. Example uses of Pivot TablesAs I said before pivot tables are very powerful and useful. There are numerous uses of pivot tables that we can talk about them until Christmas.Here are some example uses of pivot tables:. Summarizing data like finding the average sales for each region for each product from a product sales data table. Listing unique values in any column of a table. Creating a pivot report with sub-totals and custom formats.
Making a dynamic pivot chart. Filtering, sorting, drilling-down data in the reports without writing one formula or macro. Transposing data – i.e. Moving rows to columns or columns to rows. Linking data sources outside excel and be able to make pivot reports out of such data –.Excel Pivot Table Tutorial: How to create your first pivot tableLet us make your first pivot table.
This lesson shows you how to create a PivotTable in Excel 2019, Excel for Office365, Excel 2016, Excel 2013, Excel 2010 and Excel 2011 (Mac). What you'll learn in this lesson. Go through the following steps: Set up your data in Excel so it is in a format that is compatible with creating a PivotTable.
We will use example data in the following format. With the data.Step 1: Select the dataSelect the data range from which you want to make the pivot table.Step 2: Go to Insert ribbon and click on new Pivot table optionTo insert a new pivot table in to your spreadsheet, go to Insert ribbon and click pivot table icon and select pivot table option.Step 3: Select the target cell where you want to place the pivot table. For starters, select New worksheet.Excel will display a pivot table wizard where you can specify the pivot table target location etc. Select “New worksheet” option and your pivot table will be placed in newly created worksheet.Step 4: Make your first pivot reportThe pivot report UI is very intuitive and sandbox like. To make powerful analysis, all you have to do is drag and drop fields in to the pivot table grid area. You can use Pivot Table panel (usually shown on the right side of screen) to do this.The pivot report is divided in to header and body sections. You can drag and drop the fields you want in each area.
The body itself contains three parts. Rows, Columns and Cells. You can use any fields in these areas too.For the above sample data, I have set this criteria:And the outcome is this pivot report.It might be a bit difficult to understand how this works. But believe me, if you have seen any reports or worked with any other reporting systems, then the idea of pivot tables, pivot reports and pivot charts becomes quite simple to you.You can use the excel pivot table features to make a more complicated pivot report like this in no time.Visually filter Pivot Tables with Slicers & TimelinesYou can right click on any pivot table field from the fields panel and insert that as a slicer.
This is very useful as it creates a visual filtering option. If the field you selected is a date value, then Excel offers “Timeline” option.
You can use it to select window of time for report.Here is a quick demo of slicers in action.Related:. Some useful tips on Excel Pivot Tables. You can apply any formatting to the pivot tables. MS Excel has some very good pivot table formats. Just select pivot table cells, go to Pivot Table Design ribbon. See below image to understand various options available. You can easily change the pivot table summary formulas.
Right click on pivot table and select “summarize data by” option. You can also apply conditional formatting on pivot tables although you may want to be a bit careful as pivot tables scale in size depending on the data. Whenever the original data changes, just right click on the pivot table and select “Refresh Data” option. If you want to drill down on a particular summary value, just double click on it.
Excel will create a new sheet with the data corresponding to that pivot report value. (This is extremely useful). Making a pivot chart from a pivot table is very simple. Just click on the pivot chart icon from tool bar or Options ribbon area and follow the wizard.
You can to filter data from pivot tables visually. You can also and create very powerful reports.Download the excel pivot tables tutorial workbook and practice yourselfto download the excel pivot tables tutorial workbook.The workbook has sample data and one pivot table in it.
You can play with it to learn more. Checkout the video tutorial to make excel pivot tables Share your experiences of using pivot tablesTell me how you use pivot tables, your favorite tricks using comments.
Join Excel School & Learn Pivot Tables, Data Analysis & MoreI run an online Excel training program called as Excel School where you can learn Pivot tables, data analysis, dashboard reporting, charting, formulas and so much more in a step-by-step fashion. My question is:I have a body of data that I have placed in a pivot table. I understand how to manipulate it to shpow me eithert the min, sum, average etccc of the datahowever I dont know how I can have the pivot table express 2 different options like the min and the average??in the corresponding chart i would like to see the min amount in each period however I would like for the graph to also show me the average in each periodfor example the min would be displayed as a bar chart and the avg would be a line running through,can anyone help me with this?? Excellent information! My congratulations on this post. However, I was wondering how to edit a pivot table, because I'm having troubles on a pivot table I created four days ago.
My pivot table is doing just fine (it's a list of people to an event I'm organizing), but I'd like to add the information of a column I forgot to include days ago.This pivot table has the people who's most likely to come in a row category named 'Yes', and the ones that are most likely not coming on a row category named 'No'. Thanks for making such a great site with lots of neat tricks. I'm sorry if this has been covered before, but I couldn't find it.I've got a speadsheet that has 5 columns of activity-type codes as text data.
Column A will always have data, B will usually have data, C sometimes, D rarely and E almost never. Any of the fields can have one of about 15 different activity-type codes in it.Each time I add a column to the column labels the counts get more and more complicated because it seems to want to add in all of the possibilities of blank cells as well.It doesn't matter which column my activities come from, I just want a count of each activity type from the range Column A - Column E.It seems like this should be doable and simple, but I'm stumped. Hi Chandoo,I have data written to excel through Java code into the columns say for eg as the shown above i.e. 'Salesman, Region, Product, Revenues.etc'. Is there any means to create the pivot table and pivot chart dynamically through code? Such tat any time i run the java code stores new data to excel sheet and generates the pivot table n pivot chart for that automatically.Further, once the data is written on to excel, can we refresh the pivot table n chart automatically through code? If yes please suggest OR if there is any means to refresh automatically in excel which updates the pivot table n chart accordingly.-Thanks,Manohar.
Hi,I am trying to learn pivot table making adn I came across this website. I followed your instructions. I have 3 columns with student scores in 3 respective tests. I am making a pivot table and pivot chart in EXCEL 2010.
Student number may change for each test. However, if I update my existing data columns to include 10 more students, the pivot table and chart do not update the additional values despite clicking 'refresh' many times. The data defines still is what was originally set up. Could you tell me what I am missing out here?Thanks muchArt.
@ArtUnfortunately Pivot Tables do not natively expand as you add data.And Microsoft, I think this is a shortcoming in the Pivot Table modelYou have 2 options:1. Select the Pivot Tablegoto the Pivot Table Tools, Option TabSelect Change Data SourceUpdate the range manually2. Use a Named Formula to define the Data SourceInstead of using a Range as the source for the data use a Named Formula like:=OFFSET(Sheet1!$A$1,COUNTA(Sheet1!$A:$A),COUNTA(Sheet1!$!:$1))Then as you add dataRight Click on the Pivot Table, Refresh.
Hi,I am trying to add conditional formatting to a pivot table and am getting an error 'Cannot apply a conditional format to a range that has cells outside of a PivotTable data region. Make sure that all the cells are in your selection are inside the PivotTable data region.' I want to enter the emp# in O1 and based I want to highlight the complete row/record in the pivot table. Data is in the same sheet from $A:$K and pivot table is at N4. Can someone please help me on this?Thanks and regards,Pradeep D. Hi Community, it is the first time I see this level of knowledge shared around Pivot table.Unfortunataley, I have not found the way to cover one need I have for a long time.Let me explain:I have a list of Ticket number, their opened date and their closed date.I would like to get a pivot counting number of tickets opened and closed grouped by days for example.I can count the number of tickets opened and the number of tickets closed. But I do not know how to have both entries in the same chart.Here a sample of my data:Case NumberOpened DateClosed Date746518674761947477523749152676039907603991762593876349307672871768160576816077681610Any thought?
Hi Team,I Need macro to extract data from excel and create Pvarious Pivots. Also if i can name the different pivot tabs it would be of great help.i tried to record one macro to create pivot but it dint work and gave below error, please need your urgent help:Sub Macro3' Macro3 Macro'Sheets.AddActiveWorkbook.PivotCaches.Create(SourceType:=xlDatabase, SourceData:= 'Actual Time booking- Nav!R1C1:R2134C8', Version:=xlPivotTableVersion14). Hi Chandoo,I have a query regarding dynamically selecting Print area in Pivot Table. On web I found the Offset option widely discussed and recommended. I tried it but it fails as it expands the columns as well.My problems is this selects columns where I have slicers placed.
Also at times the rows are not correctly adjustedI need to have a solution where only Pivot Table Data is selected depending on Rows numbers having data in them.Your wisdom in providing the solution is solicited. Please note I am a Novice in VB so I would prefer the whole code step by step for me to easily implement the same.Thank you for your precious time.